The fund administration services by Virtual Accounting Experts provides a comprehensive solution to the Fund Manager in regards to accounting, reporting, investor services, RTA, audit assistance and other statutory filings with the regulators. We assist our clients in maintaining their hedge funds with highly complex investment strategies to earn active returns. Though the demands of hedge funds administration may differ geographically and by time zone, we make sure to support you with day-to-day tailored management of your investments. Virtual Accounting Experts is uniquely positioned to reduce our clients’ cost base and increase their operational efficiencies. Virtual Accounting Experts delivers accurate and timely reports to all stakeholders, which are independently calculated in an automated and controlled working environment.
- Daily, Weekly, Monthly, Quarterly or Inter-Period NAVs
- Review of offering documents and recommended operational procedures
- Preparation of all accounting records, including financial statements, balance sheets and income statements.
- Verification and recording of income and expense accounts
- Preparation and on-going maintenance of investor capital-account journals.
- Cash, Positon and Trade Reconciliation
- Corporate Action processing
- Independent Portfolio Pricing
- Handle different management and incentive allocation arrangements within your capital structure.
- Income/ Expense Allocations to Investors and reporting
- Carve out and side pocket special allocations.
- Upkeep of General Ledger
- Multi-dimensional GL (i.e. by fund, location, manager, etc.)
- Full transaction ledger of trading and non-trading activity.
- Budget-to-actual reporting
- Accounting for multi-series, multi-class, and master-feeder structures
- Performance, exposure and custom reporting
- Complete Audit Support
- Investor Statement preparation and distribution
- Financial Statements preparation per GAAP and IFRS
- Preparation of footnotes and computation of Financial Highlights
- Act as liaison and provide reporting to auditors
- Address audit queries, and make edits for audited financial statements as needed/requested
- Process investor’s subscription, redemption and transfer transactions
- Maintaining shareholder registers and partners’ capital accounts
- Share series administration
- Maintaining share and partnership register
- Run applicable AML controls, checks – according to fund domicile
- Maintain investor documentation and make available for audit
- Address investor queries and information requests
- Support data and information requests of local regulators, directors and/or corporate secretaries
- Assisting with capital call activity
- Recording and maintaining investors’ database
- Investor AML/KYC
- NFA Reporting
- CPO/PQR
- Form PF
As regulatory pressure increases and investment strategies become more complex, Private Equity funds are outsourcing their administration operations in order to put their focus on generating returns. At Virtual Accounting Experts, we understand what is important to the Private Equity sector. Our experienced Private Equity team provides specialist accounting, investor relations, customized reporting and day-to-day management of our clients’ funds. We continuously review the workflows and invest accordingly to ensure the professional service provided to the funds and the investment is of the highest standard.
- Periodic NAV reporting
- Periodical review of transactions and cash reconciliation. Liaise with banks, custodian or investment manager to ensure the funds operations are properly recorded.
- Generate and process Commitments, Capital Calls, Distribution Notices, Transfers and Redemptions
- Capital Call & Distribution Calculations
- Carried Interest and Waterfall Calculation
- Customized Investor Reporting
- Flexible Performance Reporting, including IRR, MOIC, Annualized yield, and ITD Annualized ROR calculations
- Trial Balance, Balance Sheet, Account Statement, Equity Schedule
- Combined Capital Call and Distribution Summary
- Distributions for Income, Non-Recallable or Recallable Return of Capital, and Recycling Provisions
- Calls for Investments, Expenses that Impact or do not Impact Commitment and Interest
- Preparation of cash disbursements and receipts for FOF’s
- Recording of unrealized G / L on Investments
- Maintaining complete Ledger for FOF investment
- Locking period and documents management of underlying Investment funds
- Verification of Fee charged by FOF’s
- Tracking of FoF’s by Strategy or Sub-Strategy
- Process Subscriptions and Redemptions
- Daily and Monthly reporting
- Three-Way Trade & Position Reconciliation
- Calculation of Account performance (daily, monthly, year to date, and since inception)
- Performance and exposure reporting
- Management & Performance Fee Calculation
- Complete Audit Support
- Daily Trade breaks reporting and Net P & L
- P & L and Exposure Reporting by Fund, CTA and Strategy
- VaR, margin analysis, Benchmark comparison and correlation analysis
- Commission Reconciliations, Intraday
- Attribution reporting by Sector, Asset class, Country, Currency, and Trader
- Invoicing Account Owners for Management and Performance Fees
- Daily, Weekly, Monthly, Quarterly or Inter-Period NAVs
- Comprehensive Trade and Position Reconciliation
- Proficient with calculations of numerous bespoke derivative products across multiple exchanges
- Knowledgable on ICOs, public/private blockchains, hot/cold wallets, ERC-20 tokens, and forks
- Experienced with different trading strategies such as staking, mining, and high frequency trading
- Management and performance fee calculations
- Cash reconciliation
- Partnership, multi-series, and equalization accounting
- Complete audit support
- Experienced with ICOs, Public & Private Blockchains, Hot Wallets &Cold Wallets, ERC – 20 tokens, and Forks
Proprietary Portfolio reconciliation Technology for Cryptocurrencies
Shadow accounting services allows you to make no mistake while you submit your final reports. It also ensures double check of the reported numbers with a second pair of eyes. With our advanced tools, solutions and globally accepted resources, we assure minimum errors in the final accounts. Keeping shadow accounting independent of fund administrators is an excellent internal control and one of the best practice in reviewing accounts. Our experience in this field is unparalleled and furthermore enhances the ROI exponentially by additional features of reporting & business analytics. Customized Outsourced Shadow-accounting will lead you to give an extra pair of eyes to look after the fund reports. Service level and all the other agreed deliverables ensures consistency under shadow accounting and official Administrator role.
Virtual Accounting Experts extensive in-house experience provides managers with a best-in-class solution for outsourcing their middle office and trading operations. Managers that utilize Virtual Accounting Experts, experience a team of experts that professionally manage the day-to-day operations. Our team is industry experts in utilizing the litany of trading, settlement, allocation and accounting systems that have proliferated the industry over the past several years. We support the full life cycle of systems implementation – from helping clients select the appropriate system, integration and customization, through leveraging the technology to successfully support middle office management. Institutional investors find comfort in knowing that Virtual Accounting Experts is a part of the back-office operations
- Bank and credit card accounts reconciliation
- A/R and A/P monthly aging reports
- Complete Support for investor due diligence and onsite visits
- Data transfer to third party custodians and risk reporting systems
- Interface with limited partners, fund auditors, and other service providers
- Trade allocations
- Prepare and upload trade files
- Three-way reconciliations
- Daily Reconciliation of trade breaks, cash, positions and P&L
We offer online bookkeeping services with considerable experience in bookkeeping and accounting. We add value to outsourced bookkeeping by attaining customer’s satisfaction. The services which we offer are as follows
- Double entry bookkeeping
- Trial balance finalization
- Setting up charts of accounts
- Customized bookkeeping solution available
- Perform year-end closings
We offer outsourcing accounts receivable services. These services offer us to focus on core activities by which we can increase our profitability and productivity.
- Record and account for revenue
- Maintain client Bill and statements
- Reduce daily sales outstanding
- Maximizing the financial liquidity
- Reduce operational and administrative cost
- Prepare collection and cash flow management
- Customer creation and updates
- Booking of receipts
Accounts payable outsourcing services integrate and manage supplier facing process. By this, we minimize the burden of investments on infrastructure, administration, human resource and it setup. It greatly simplifies the accounts payable process.
- Reduce accounts payable processing cost.
- Greater supplier satisfaction
- Customized reporting
- Integrate and manage supplier facing processes
- Supplier network management
- Exception resolution
- Multi-level invoice validation
Reconciliation helps us to update the cash position of the company at regular interval of time.
Reconciliation includes following points.
- Clear outstanding payments
- Clear deposit taxes
- Quick and precise matching of company’s book and bank balances.
- Prepare details of variances
- Verify consistency of balances
- Reconcile receivable accounts
- Reconcile payable accounts
Payroll service plays essential role in small businesses. It helps the small businesses in many ways which are as follows.
- Payroll Sheet and Paycheck Creation
- Calculation Of Federal Dues(Taxes) and check creation
- Calculation of State Dues(Taxes) and check creation
- From 940 – Quarterly
- From 941 – Annually
- Reporting and filling W2 and W4
- Employee insurance deductions
Managing payroll is an important task and a vital task for a business. Blunders such as inaccuracy in calculating payroll taxes or improper payroll deductions can turn out to be a costly error for the enterprise.
Virtual Accounting Experts is a leading accounting firm that provides an array of financial services to individuals and enterprises across the globe. From validating data inputs, maintaining various staff records, to preparing salary sheets and assisting in interim payroll audit, our professionals at Virtual Accounting Experts deliver a comprehensive list of financial aid. With 8 years of experience and proficiency in the bookkeeping services. Virtual Accounting Experts is your trustworthy choice for outsourcing payroll services in India.
Our services are customized based on their nature and other vital aspects of your operations, which help us, minimize your risks and maximize your profits. With the ability to scrutinize minute details of payroll processing, Virtual Accounting Experts provides you with the following payroll assistance:-
- Payroll Sheet and Paycheck Creation
- Calculation Of Federal Dues(Taxes) and check creation
- Calculation of State Dues(Taxes) and check creation
- From 940 – Quarterly
- From 941 – Annually
- Reporting and filling W2 and W4
- Employee insurance deductions
Financial reporting and analysis unable the management to evaluate the company progress in various business activities. Accounts payable and accounts receivable management reporting involves following points.
- Revenue and profit forecasting
- Monthly Accrual Postings
- Doing Year End and Month End
- Real time report updating
- Profit and loss statement
- Cash flow statement
- Empower outsourcing partners
Fixed assets and accounting outsourcing to Businesses is also one of the important services that we are offer to CPA’s. This includes following points which are listed below.
- Real time report updating
- Reporting solutions available
- Management reporting within the budget
- Expense and overhead analysis
Accounts payable outsourcing services integrate and manage supplier facing process. By this, we minimize the burden of investments on infrastructure, administration, human resource to set it up.
Creating a fair balance of accounts and empowering businesses to take reliable financial decisions, account payables and account receivables are the most significant and critical processes in any productivity oriented organization. Additionally, with systematic accounts receivable and payable operations in place, you can efficiently manage the working capital and identify the key areas for fund savings.
Maintaining accurate accounts of purchased and sold goods or services either on cash or credit gives you clarity in the finances and allows you to manage your funds accordingly. Offering various outsourced business bookkeeping services in India, Virtual Accounting Experts Outsourcing has been supporting all of its clients to streamline their financials more effectively and productively. With reliable AP & AR services, we strengthen your financial system by efficiently updating your accounts and recording accurate and real-time receivables and payable transactions.
Our diligent accounting and bookkeeping processes that include scanning, filtering, categorizing, and storing, enable us to offer reliable AP & AR services to our clients. Our stringent methods of ascertaining the account payables and receivables for your business include:-
- Invoice Receipt: In the first step, we acquire hard and e-copies of your invoices in order to start the further accounting process.
- Image and Data Capture: Right after acquiring the invoices, all the data will be stored in image format to complete the invoicing procedure.
- Process and Route: All the invoices are segregated according to the business agreements and further routed to respective customer executives and lenders for final approval.
- Disburse and Archive: Post the final approval, the invoices will be uploaded to the respective A/P and A/R accounts/systems for payment procedures. The invoices are then posted manually in the general ledger for further accounting procedures.
With constant assistance from cutting edge technology and a proficient finance staff on board, the outsourced bookkeeping services provided by us effectively and extensively manage all your payable and receivable records. Our reliable Account Payable & Account Receivable Services include:
1. Data Capture: Covering all the receipt and managing the paper-based payables and receivables documents.
- Sorting
- Batch preparation
- Scanning
- Indexing
- Storage and Retrieval
- Audit and Reconciling
2. Data Processing: Stringency towards exceptional transaction and treating it accordingly.
- Approval and Routing
- Shortened Month End Closing Process
- Document Audit Trail
3. Suspect Duplicate Analysis: Eliminating the risk of duplication of transactions and accrued payments.
- Automated and Manual Data Entry
- Three Way Database Matching
- Electronic Invoice Processing
4. Disbursement: Reducing the floating costs via fast payments
- Automated and Manual Data Entry
- Three Way Database Matching
- Electronic Invoice Processing
5. Our Additional Services: To strengthen the financial stability of your business.
- Utility Bill Management
- Travel Expenses
- Processing
- Tax Reporting
- Supplier Management
- Special Project Reports
- Billings preparation and mailing after customer approval
- Record and account for revenue
- Entering receivable transactions into the accounting software
- Preparing and delivering periodic statements
- Issuing of credit memos and refund checks approved by the customer
- Maintaining subsidiary receivables ledger
- Carrying out process adjustments approved by the customer
- Applying cash received to customer accounts and resolving short pays
Preparing accounts receivable reports - Accounts receivable deductions management (AR deductions management) services
Efficient reconciliation comprises of meticulous verification of all the financial transactions, and bank and credit card statements to ascertain that all the necessary documents have been properly accounted for. With the advent of technology and staggering growth of accounting software technology, businesses are inclining towards outsourced bookkeeping services to achieve a staunch financial base for their company.
Virtual Accounting Experts Outsourcing with its updated accounting procedures accurately parallels all your documents and data using online record keeping with real-time access to data that eventually paves the way for precise year-end statements for your business. Our financial experts offer premium and reliable outsourced bookkeeping and bank reconciliation services to substantially assist in keeping your cash flow in order and synchronizing your accounts.
We keep an observant eye on all your records to avoid overdrafts on cash accounts, detect fraudulent credit card transactions, filter out the inconsistencies in accounts, and highlight other insignificant income and expense entries. To accurately balance your financial system, Virtual Accounting Experts Outsourcing provides the following legitimate bookkeeping services:
- Maintaining Journal Entries
- Credit Card & Bank
- Account Reconciliation
- Financial Statements Preparation
- Preparing Cash Flow Statement
- Balance Sheet Preparation
- Account Receivables and Account Payables
- Adjustments to Year End Accounts
- General Ledger Maintenance
- Invoice Processing
- Preparing Annual Accounts and Tax Returns
Along with these generalized services of bookkeeping, Virtual Accounting Experts Outsourcing Services also possesses adequate resources and an efficient finance team to offer customized bookkeeping services that include customer reports, employee reports, expenses reports, etc.
With our outsourced bookkeeping and Reconciliations services in India, we aim to offer financial clarity and stability to our overseas clientele. Garnering industry-specific knowledge and adhering to the financial laws and regulations of the respective regions, Virtual Accounting Experts Outsourcing Services ensures high data security and reliable outsourced bookkeeping services for our clients.
By appointing a proficient team and harnessing the multi-domain industry experience, our outsource bookkeeping and reconciliation services fulfil the following requirements for our clients.
- Computerized Statements of Financial Records
- Preparation and Review of Financial Statements
- Payroll and Tax Return Preparation
- Generating Year End W-2 and 1099 Forms
- Bank Statement Reconciliations
We follow strict and stringent methods to check whether the fund inflow and outflow of the company are reflected accurately in both, internal records and bank statements. With a view to delivering efficient services and adhering to the client’s requirements, our data transmission process is segregated into three categories, i.e., Server Based Bookkeeping, Remote Access Bookkeeping, and Application Service Providers.
Meticulous and Credible Services to Maximize Your Tax Returns
Investing due time in organizing your tax documents can considerably lower the chances of dealing with financial errors while filing tax returns. However, effective tax filing is a prolonged and strenuous process. CPA firms and Accounting Firms have been increasingly opting for outsourced tax return preparation services, where they hand over relevant documents to financial experts for accurate tax filing, and to harness maximum financial gains from these returns. Virtual Accounting Experts Outsourcing is a renowned financial service provider that offers various reliable and efficient financial services. At Virtual Accounting Experts Outsourcing, we have a plethora of experience in the financial domain that enables us to render credible tax solutions to CPA firms across the globe.
Our process begins by gathering all the vital tax documents and ensuring the accuracy of the available information. We then run those documents through our reliable software that suggests all the exemptions and deductions applicable to your tax returns. The extensive and diligent process of tax filing at Virtual Accounting Experts Outsourcing includes:-
- Collection of income-related documents from Accounting Firms through FTP server.
- Scanning of documents as images prior to the accounting procedures.
- Meticulously processing income tax records given period.
- Adding fuel charges to the relevant areas after keenly scrutinizing the documents.
- Preparation of tax returns for specific schemes.
- Updation of final documents in the requested format.
We have a dedicated team of financial experts on board who ensure accurate preparation of Tax returns. We help accounting firms reducing their time and cos overheads during busy tax season.
Prepare Tax return undoubtedly a strenuous accounting procedure that demands regular attention and skilled manpower from identifying relevant documents, accurate tax preparations. Our proficient team of professionals work on several leading tax preparing softwares such as Drake, UltraTax, ProSeries, and etc. as depending on the project requirement.
By adhering to the specified deadlines, we ensure the fastest turnaround time for the assigned projects. At Virtual Accounting Experts Outsourcing, you can expect an experienced support team who can efficiently solve all your queries and are available round the clock.